Editorial Style Guide: N
names. In general, follow Chicago Manual of Style guidelines unless otherwise indicated.
ACADEMIC MAJORS. See the separate academic majors entry.
CAMPUS DEPARTMENTS AND UNITS. Capitalize formal names (an exception to AP style) and lowercase informal references: Department of History; history department, Native American Studies Program; but English department and Native American studies. For proper names of academic departments consult the UC Davis General Catalog; for names of non-academic departments and units check listings in the “campus departments” and “UCDMC” sections of the campus telephone directory. Also see Chicago 8.73.
COLLEGE AND UNIVERSITY NAMES. Capitalize “college” and “university” and other similar terms when part of a formal name, but lowercase otherwise: Radcliffe College, Stanford University, Massachusetts Maritime Academy, the university, the academy, the institute. In the interest of precision, on first reference in all stories—including sports features—always spell out the proper name of an institution in full: Stanford University, not just Stanford; California State University, Hayward, not Cal State Hayward. Exceptions: per the separate University of California, Davis, entry, all University of California campuses may use the abbreviation UC on first reference; always refer to the Los Angeles campus as UCLA. Second and subsequent references to other institutions may incorporate abbreviated forms. For proper names of California institutions, consult California Colleges and Universities, a directory published by the California Postsecondary Education Commission. For names of institutions elsewhere, consult the current membership directory of the Council for Advancement and Support of Education (CASE) or special sections of dictionaries. See AP Stylebook’s “college” entry.
COURSE TITLES. Use roman (standard) type, capitalized, within quotation marks: “Introduction to Astrophysics.”
GENERIC REFERENCES. For second and subsequent references, use generic names or terms in lowercase:
- Department of History; the department; history department
- School of Medicine; the school
- University of California; the university
- The UC Board of Regents; the regents. See the separate regents entry.
See Chicago 8.66–8.75.
GENUS AND SPECIES. Capitalize Latin generic plant and animal names and lowercase species names. Use italic type in news releases as well as in periodicals: Rosa caroliniana. On second reference, the genus may be abbreviated: R. caroliniana. See Chicago 8.127–8.135.
INDIVIDUALS. Follow guidelines under the AP Stylebook’s “names,” “nicknames” “junior, senior” and “sex changes” entries. Use middle initials in only the most formal situations or to avoid confusion (an exception to AP). In news and feature stories, nicknames should be contained within quotation marks: Leslie “Bees” Butler; His name is Leslie, but he’s known as “Bees.” A nickname should be used in place of a person’s name only when it is the way the individual prefers to be known: Jimmy Carter. In sports stories, commonly used nicknames can be substituted for proper first names without the use of quotation marks: Bear Bryant, Catfish Hunter, Bubba Paris. But in sports stories where the given name is used, follow this form: William “Bubba” Paris. Avoid dividing personal names in line breaks, but, if necessary, try to break after initials, and avoid breaking before a numeral suffix such as in Henry VIII. Do not insert a space between two initials: H.L. Mencken. The principal reference source for names of faculty members is the UC Davis General Catalog; however, academic titles should always be verified because promotions can make catalog entries outdated. Use of maiden names to identify married women can take several different forms, depending upon individual preferences. A married woman who retains her maiden name as her surname should always be identified as such: Geraldine Ferraro, who is married to John Zaccaro, is not called “Mrs. John Zaccaro” or “Mrs. Geraldine Zaccaro” (copy can explain, however, that John Zaccaro is married to Geraldine Ferraro). Use of names under which married women attended UC Davis (either birth names or former married names) is essential in identifying married alumnae mentioned in campus publications. They may be used and alphabetized in different ways, as shown by these examples:
- A “Class Notes” item submitted and signed by “Teri Bachman”—who attended UC Davis as Teri Robinson, according to ADRS records—would appear as Teri (Robinson) Bachman in “B” alphabetical order;
- A “Class Notes” item submitted and signed by “Teri Robinson” would appear as such in “R” alphabetical order;
- A “Class Notes” item submitted by “Teri Robinson Bachman” would appear as such in “B” alphabetical order;
- A “Class Notes” item submitted by “Teri Robinson-Bachman” would appear as such in “R” alphabetical order;
- A “Class Notes” item originating as a news release or newspaper clipping mentioning “Teri Bachman” would appear as Teri (Robinson) Bachman in “B” alphabetical order.
For courtesy titles, follow AP guidelines. With the exception of obituaries, use courtesy titles Mr., Mrs., Miss and Ms. only in the following circumstances:
- for clarification (to distinguish among two or more individuals with the same last name);
- for a married woman whose first name is unknown, or who requests that her husband’s first name be used: Mrs. Patrick Stratton.
Obituaries may use the following courtesy titles: Mr., Ms., Mrs., Miss, Dr. and Professor (do not abbreviate). Preferences of survivors should help determine which courtesy titles to use.
To verify the names and titles of members of the faculty, check the UC Davis General Catalog, or—better yet—consult the department.
See also CHINESE NAMES.
MAJORS. See the separate academic majors entry.
ORGANIZATIONS AND INSTITUTIONS—INTERNAL ELEMENTS. Use lowercase for internal elements of an organization when they have names that are widely used generic terms: the board of directors of General Motors; the executive committee of the Procrastinators Club.
PLANTS AND ANIMALS—COMMON NAMES. See Chicago 8.136–8.138.
nationalities and races. See guidelines under the AP Stylebook’s “nationalities and races” and “race” entries. Also consult the Chicano, Hispanic, Latino, Mexican American and black, African American entries in this style guide.
Native American. Although AP prefers “American Indian” to “Native American,” they may be used interchangeably in UC Davis news releases and publications, depending upon the wishes of the individual(s) cited in the story.
newspaper names. For campus periodicals, set the names of newspapers and sections of newspapers published separately (such as The New York Times Book Review) in italic type. For news releases, use roman type without quotation marks. In text, lowercase “the” in a newspaper’s name even if that is part of the official title, per Chicago. Where location is needed but is not part of a newspaper’s name, use parentheses: the Huntsville (Ala.) Times, The (Portland) Oregonian. (Also see the magazine names entry and the “books and periodicals” heading under the composition titles entry.)
non-. In general, no hyphen when used as a prefix (see AP Stylebook): nonprofit.
Northern California. Capitalize Northern. See the AP Stylebook’s “directions and regions” entry.
numbers. Follow guidelines under AP’s “numerals,” “roman numerals,” “arabic numerals,” “fractions,” “decimal units,” “percent” and “percentages” entries.
nursing school. The official name is the Betty Irene Moore School of Nursing at UC Davis. In subsequent references, School of Nursing and nursing school (lowercase) are acceptable. Do not use UCDSON, SON or BIMSON. The Betty Irene Moore School of Nursing at UC Davis is one of four entities that comprise UC Davis Health System.